Field guide — B2B prospecting on LinkedIn

Chart a course straight to the people who can say yes.

LinkedIn is the largest professional network on earth — but most of it is noise. The skill that actually moves a pipeline is finding the small group of people in any company who hold the budget, the signature, and the final call.

CEOFounderVP SalesCTOCMOProcurement
CEO
FOUNDER
CTO
VP SALES
CMO
01 · The manifest

Who counts as a decision maker?

A decision maker is anyone with the authority to approve a purchase, sign off on a partnership, or greenlight a new tool. The exact title shifts with company size — here's the roster to watch for.

Top deck

  • CEO / Chief Executive Officer
  • Founder / Co-Founder
  • Owner
  • President
  • Managing Director

Revenue

  • VP of Sales
  • Head of Sales
  • Sales Director

Marketing

  • Chief Marketing Officer
  • Marketing Director

Technology & ops

  • Chief Technology Officer
  • Procurement Manager
02 · Why it matters

Stop pitching people who can't say yes

A surprising amount of outreach time goes to contacts who simply don't have the authority to buy. Reaching the right person from the start changes everything downstream.

01

Shorter sales cycles

02

Higher response rates

03

More qualified leads

04

More closed deals

05

Stronger relationships

06

Better return on outreach

03 · Narrow the search

Use LinkedIn's built-in filters first

Before reaching for any paid tool, LinkedIn's own search lets you narrow a sea of profiles down to a short, relevant list.

Search people on LinkedIn
Job title Company Industry Location Company size Seniority level
"Founder" OR "CEO" AND SaaS

A query like this, combined with location and industry filters, clears out the irrelevant contacts and leaves a list worth your time.

04 · The instrument panel

Sales Navigator adds the fine-grained controls

Once standard search isn't precise enough, Sales Navigator's deeper filters help you zero in on the exact profile of buyer you're after.

Company headcount

Filter by team size to match your ideal customer profile.

Years in position

Spot people newly in a role and more open to new vendors.

Function & department

Go straight to the team that owns the budget.

Seniority level

Surface only the titles with real purchasing authority.

Technology used

Find companies already using complementary tools.

Growth signals

Prioritize accounts that are actively expanding.

05 · Who's steering

Read the company page like a crew list

A company's LinkedIn employee list usually shows its leadership clearly. In smaller companies, the founder or owner is almost always the one making the call.

Founder / CEO
Director
VP
Head of Department
06 · Rank the crew

Not every manager holds the budget

Seniority tells you who's likely to sign off and who's likely to forward your message along.

Owner / Partner / C-LevelFINAL SAY
Director / VPSTRONG INFLUENCE
Senior ManagerINFLUENCER
ManagerGATEKEEPER
Individual contributorUSER, NOT BUYER
07 · Signal log

Growing companies are listening companies

An organization in motion is far more open to a new conversation than one standing still. Watch for these blips before you reach out.

Funding announcementFresh budget often means fresh buying decisions.
New hiring activityGrowing teams need new tools and processes.
Company expansionNew markets or offices create new needs.
Product launchesLaunch cycles open the door to new partnerships.
Leadership changesNew leaders often re-evaluate existing vendors.
08 · Send word

Finding them is step one — the message is step two

A generic pitch gets ignored. A message that shows you actually looked at the person's world gets a reply.

MESSAGE DRAFT — REVIEW BEFORE SENDING
Open with their worldSaw your recent post about scaling the support team — really resonated.
Reference an achievementCongrats on the new office opening, sounds like a big step for the team.
Find common groundNoticed we're both connected to [mutual contact] — small world.
Soft close, no pitch yetWould love to hear how things are going on your end — open to a quick chat sometime?
09 · Course corrections

Common mistakes — and the better move

Most prospecting mistakes come down to going too fast or aiming too low. Here's how to fix the most common ones.

Instead ofSending blank, generic connection requests
TryA one-line note referencing something specific about them
Instead ofTargeting junior employees by default
TryMapping the actual decision maker before reaching out
Instead ofIgnoring company size entirely
TryMatching your offer to companies it actually fits
Instead ofPitching the moment someone accepts your invite
TryBuilding context with a conversation first
Instead ofSkipping research before the first message
TrySpending two minutes on their profile and recent activity
10 · The route

A simple route for better B2B leads

Six waypoints, followed in order, cover most of what separates a cold list from a working pipeline.

1

Define your ideal customer profile

Know exactly who you're looking for before you start searching.

2

Use LinkedIn's advanced filters

Narrow by title, industry, location, and company size.

3

Focus on real purchasing authority

Prioritize the titles that can actually approve a deal.

4

Personalize every message

Reference something true and specific about the person.

5

Follow up, consistently

Most replies come after the first message, not from it.

6

Track results and adjust

Let response data shape your next outreach round.

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